Syfa & Ganjar

3 Essential Requirements for Hotel Check-In

Written by Syfa 

Checking into a hotel is the initial step one must undertake before enjoying their stay. There are several requirements that guests need to prepare to ensure a smooth check-in process.

Having these documents ready not only facilitates the check-in process but also guarantees the guests’ safety and comfort during their stay. Stay tuned!

1. Present a Valid Identity Card

paspor
A valid identity card (passport)

One of the primary items always requested when checking into a hotel is an identification document. This can be in the form of an ID card for local stays or a passport if you're checking into a hotel in a foreign country.

Hotels ask for this identification primarily for security reasons. It helps them ensure that the person checking in aligns with the booking details.

Should there be any security concerns or incidents during the stay, the personal details provided can assist in any subsequent investigations by relevant authorities or organizations.

Beyond security, the verification of personal data also aids in personalizing the guest's experience at the hotel. This includes personalized welcome greetings, birthday promotions, anniversaries, social gatherings, and more.

It's important to note that hotels will not keep your ID card or passport. They might take a photo or make a photocopy for their records. Therefore, guests can rest assured that their identification won't be mishandled or misused by the establishment.

2. Show Proof of Reservation and Payment

booking confirmation
Booking confirmation 2
Example of proof of hotel reservation

Besides an identity card, guests are also required to present proof of reservation and payment. This proof could be a confirmation email or a print-out from the booking platform used.

Providing this proof is important for hotels to confirm the reservation or payment and ensure the availability of the booked room.

In today's digital age, most hotels might not require a physical print-out. They only need to match the details with the data in their system using just the identity card. However, having a physical copy can act as a precautionary measure.

Regarding payment, hotel policies can differ. Some hotels might require full payment during reservation, while others might allow payment at the time of check-in, especially if a “guarantee” like credit card information has been provided initially.

3. Prepare a Deposit (If Necessary)

proses check out
Hotel receptionist

Certain hotels might require guests to make a deposit as a guarantee against any potential damage or loss of hotel property, such as towel, pillow, or else.

This deposit, which can vary based on the hotel’s policy, is typically refunded upon check-out, assuming there are no damages.

For example, when I was checking-in in one of the hotels in Singapore, the staff asked me to deposit SGD 100 for the requirement. So, I recommend you to be aware of this information beforehand to ensure that you are prepared.

However, it's important to note that not every hotel mandates a deposit or guarantee, as policies can vary widely. Being well-prepared and having all necessary “requirements” in order is the best approach for guests.

It’s always best to be prepared for any eventuality, particularly when traveling and booking hotels abroad. Printing out necessary documents as a precaution can save guests from potential inconveniences.

How do you prepare for hotel check-ins? Feel free to share your experiences in the comment section!

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ABOUT SYFA & GANJAR
We are a newlywed couple who loves to eat and travel from one place to another. In this blog, we will share our favorite experiences when visiting various tourist attractions and tasting the delights of good food!

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We are a newlywed couple who loves to eat and travel from one place to another. In this blog, we will share our favorite experiences when visiting various tourist attractions and tasting the delights of good food!

More about Syfa & Ganjar →
Syfa & Ganjar
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